2018-2019 Changes in SAP Policy

2018-2019 Changes in SAP Policy

To support the success of our students, and meet federal regulations, effective for the 2018-2019 academic year Financial Aid and Scholarships has updated the Satisfactory Academic Progress (SAP) Standards. For a list of changes please see below.

Please note there is no change to the calculation of AP, Repeat and Transfer units. If the units are posted to the student’s record, they are counted towards units attempted and completed.

Pace

Old Policy:

Students must complete a minimum of 67% of cumulative attempted coursework/units for the previous academic year

  • Example of Annual Pace review:
  • Time Period of Review= Summer 2016, Fall 2016, Winter 2017, Spring 2017. 
  • Student=
    • Completed 8 of 16 units in Fall 2016.
    • Did not attend any other quarters in 2016-2017.
  •     Calculation = 8 ÷ 16 = 50%
  •     Determination = Not meeting 67% Standard

New Policy:

Students must complete a minimum of 67% of cumulative attempted coursework/units for their overall published length of their degree program.

Advantage:

  • Based on our analysis this change to measuring student progress will result in more students meeting SAP standards.
  • Example of New Annual Pace review:
    • Review = All UC units completed to date
    • Student =
      • Completed 76 of 97 units cumulatively.
      • Calculation = 76 ÷ 97 = 78%
      • Determination = Meeting 67% Standard

Maximum Timeframe: evaluation period

Old Policy:

Evaluated every term

New Policy:

Evaluated once a year: July, after Spring grades are posted.

  • Students will no longer lose financial aid eligibility mid-year as a result of this review process.
  • This is also in line with other SAP review timelines, which occur once a year (July).

Maximum Timeframe: Terms to Units

Old Policy:

 

Students are eligible for financial aid for 150% of the published term length of their program. Note: every term attended is counted, regardless if aid is received. 

Degree

Max. Terms (full-time)

Undergraduate

18

Second  Baccalaureate (includes undergraduate terms)

18

Masters

9

Doctorate

21

Veterinary Medicine

13

  • One quarter = 1 term
  • Part-time program = 0.5 term
  • Career staff program = 0.5 term

Withdrawal after the first day of instruction =  1 term

 

New Policy:

Students are eligible for financial aid based on units attempted towards  150% of the published unit length of the student’s degree program*

Advantage:

  • This change will simplify the policy for students and staff as the maximum timeframe calculation is no longer directly based on terms attended on or after the 1st day of instruction.  Therefore, withdrawals prior to the add/drop deadline and terms from which no aid was received, will no longer count against student’s maximum timeframe to receive aid.
  • Undergraduates: unit requirement is typically 180, therefore 150% means they can complete 270 units and remain eligible for financial aid.
    • Per the old and new policy generally students who pursue multiple majors or minors will not have additional financial aid eligibility beyond the maximum timeframe established in SAP campus policy.

Graduates and Professional: unit requirement varies based on program. Generally, 150% of a Masters’ program equals 216 units (values established and vetted by each program).

Workload Units

Old Policy:

Count toward the total units completed towards the student degree process

  • Example:
    • Student completed 12 of 12 units, and 3 units were Workload.
    • Calculation =12 ÷ 12 = 100%

New Policy:

No longer count toward total units.

Advantage:

  • Per Federal regulations remedial/workload units are not required to be counted towards a maximum timeframe to receive financial aid.
  • Financial aid disbursements are based on all enrolled units, including workload units.  However, workload units will no longer count as attempted or completed units when calculating the 67% pace requirement.
    • Example:
      • Student completed 12 of 12 units, 3 units were Workload.
      • Calculation = 9 ÷ 9 = 100%