How to Hire a Graduate Student Researcher with Work-Study

For graduate students, the Work-Study award period is October 1 through June 30. Students awarded Work-Study will not be paid retroactively. Their begin date must not precede the student's Work-Study Service Channel Form effective date (which will be entered when the form is requested).

• Submit a Work-Study Employment Request Form:
  • Provide the student's name, student ID (not the Social Security number), student's email, title code, quarter/unit information, and other awards (including award amounts).
• The Work-Study Manager will confirm that the student is eligible for Work-Study and that all requirements have been met.
• Once the request has been approved, the requestor will need to acknowledge rights and responsibilities in order to complete the Job Hire in the UCPath section and then download the Work-Study Service Channel Form.
• Once the Work-Study Service Channel Form has been downloaded:
  • Send the form to the Service Channel and ensure the Service Channel enters the Work-Study Position Pool ID on the student's position in UCPath.
• Ensure the student and supervisor read and understand their rights and responsibilities.
• Department is responsible for ensuring the student and supervisor sign the mandatory Work-Study GSR Monthly Time Record and the supervisor sends it to workstudy@ucdavis.edu on a monthly basis to comply with federal regulations.
• For guidance as to how to calculate the GSR appointment percentages contact Graduate Studies.

Note: All GSR Work-Study positions require the following documents:

• Work-Study Service Channel Form
• Work-Study GSR Monthly Time Record

Additional Pertinent Information