Work-Study for Undergraduates
Work-Study is awarded by Financial Aid and Scholarships to students on a fiscal year basis based on financial eligibility and availability of funds. For undergraduates, the award period is July 1 through June 30. Students awarded Work-Study will not be paid retroactively. Their start date must not precede the student's Work-Study Employment Eligibility Form effective date (which will be entered when the form is requested).
How to Hire an Undergraduate Work-Study Employee
- Update the job vacancy to reflect the new fiscal year work period
- Request the Work-Study Eligibility Certificate from the student employee (Students can print the Certificate from their MyAwards)
- Verify student can produce required employment eligibility documentation:
- Submit a Work-Study Eligibility Letter Request
- Provide the student’s name, Student I.D.(not the Social Security Number), the approved vacancy listing number, and the departmental contact information
- The Work Study Coordinator will confirm that the student is eligible for Work-Study and that all verification requirements have been met. Once complete, the Work Study Coordinator will send the Work-Study Employment Eligibility Form to the email provided in the request
- When you receive the Work-Study Employment Eligibility Form:
- Complete and obtain all signatures
- Set up the new appointments and distributions in the Payroll Personnel System (PPS) using the Work-Study code on the Federal Work-Study Employment Eligibility Form
- For TRS Users: It is recommended that the Work-Study appointment and distribution line should be under 50% (i.e. 24%).
- It is recommended that the non Work-Study appointment and distribution line should be at 1%
- Return the completed, signed Work-Study Employment Eligibility Form to the Work Study Coordinator in order to have the award limits entered into PPS
- Please follow the Department Guidelines for entering Work-Study
- Check for the new award limit on the IFNW screen in PPS before processing payroll