Work-Study for Undergraduates

Work-Study is administered by Financial Aid and Scholarships to students on a fiscal year basis based on financial eligibility and availability of funds. For undergraduates, the funding period is July 1 through June 30. Students awarded Work-Study will not be paid retroactively. Their start date must not precede the student's Work-Study Service Channel Form effective date (which will be entered when the form is requested).

How to Hire an Undergraduate Work-Study Employee

• Update the job vacancy to reflect the new fiscal year work period
• Request the Work-Study Eligibility Certificate from the student employee (Students can print the Certificate from their MyAwards)
• Verify student can produce required employment eligibility documentation:
  • DACA certification 
  • Acceptable I-9 documents 
• Submit a Work-Study Employment Request Form
  • Provide the student’s name, Student I.D. (not the Social Security Number), the approved vacancy listing number, and the departmental contact information
• The Work-Study Manager will confirm that the student is eligible for Work-Study and that all verification requirements have been met. 
• Once the request has been approved, the requestor will need to acknowledge rights and responsibilities in order to complete the Job Hire in the UCPath section and then download the Work-Study Service Channel Form.
• Once the Work-Study Service Channel Form has been downloaded:
  • Send the form to Service Channel and ensure Service Channel enters Work-Study Position Pool ID on the student's position in UCPath.
    • For TRS Users: It is recommended that the Work-Study appointment and distribution line should be under 50% (i.e., 24%). 
    • It is recommended that the non-Work-Study appointment and distribution line should be at 1%.
  • Ensure the student and supervisor read and understand their rights and responsibilities.
  • Please follow the Department Guidelines for entering Work-Study.