Establishing a Work-Study Agreement and Work-Study Application
In order to participate in this program, the University and the organization must enter into a Work-Study Program Agreement. If the organization meets the qualifications stated on the Non-UC Davis Employer page and is interested in being considered for this program, a Work-Study Application must be submitted. For more information on how to start up a contract to employ work-study students, contact the Work-Study Coordinator, at 530-752-7151 or via email.
- When the contract has been approved by the Work-Study Coordinator, organizations can begin posting their job on the Internship and Career Center website at Handshake. An organization that wants to hire a UC Davis work-study student must submit a Hire Request Form to the Work-Study Coordinator.
- A wage rate must be indicated in the job posting. The University does not dictate wage rates. Hourly rates should be set according to minimum wage laws, skills and abilities needed to perform the job, and comparable wages to other non-Work-Study employees in the same position. Employers must at least pay work-study employees the higher of any applicable federal, state or local minimum wage. The Work-Study Coordinator may contact you to discuss wage rates that are not comparable to similar positions.
- Hiring process is to be completed before, or on the day of the first day of employment.
- Once a Hire Confirmation is processed, a Work-Study Eligibility Form, and invoice template will be e-mailed over to the employer. Receiving these forms signifies the student has completed the necessary paperwork with UC Davis. Please sign and return the Work-Study Eligibility Form to the work-study coordinator immediately.
- In order to be reimbursed for Work-Study hourly wages, an invoice, timesheet, and pay stub must be submitted to the Work-Study coordinator.