Important News
- Mid-Year Fee Increase Approved
- Letter from President Yudof About Proposed Fee Increases
- 2010-2011 Continuing Undergrad Scholarship Application Online
- Perkins Loan Terms & Conditions Addendum 10/1/09
- Help During Tough Economic Times
- Special Circumstance Review
- Blue & Gold Opportunity Plan at UC Davis
- Paying for UC--Financial Aid Advice on YouTube
- Financial Aid Notice for Veterans
- Join the Financial Aid Student Advisory Committee
- Navigating the Financial Aid Web Site
UC DAVIS SATISFACTORY ACADEMIC PROGRESS (SAP)
AND FINANCIAL AID
- Why Are Financial Aid and Satisfactory Academic Progress (SAP) Monitored?
- What Are the Standards?
- General Information about SAP
- Is There An Appeal Process?
- Undergraduate Appeal Board Schedule
- When and How is SAP Monitored by the Financial Aid Office?
- Questions and Answers About SAP
- SAP Appeal Form
- SAP Quarter-By-Quarter Plan Form
| MASTERS* | Ph.D.* |
||
|---|---|---|---|
UNITS |
12 or More Per Quarter and 39 Per Year (6 Units per
quarter if in Part-Time Degree Program) |
12 Per Quarter and 36 Per Year (6 Units per quarter
if in Part-Time Degree Program) |
12 Per Quarter and 36 Per Year (6 Units per quarter
if in Part-Time Degree Program) |
GRADE POINT AVERAGE (GPA) |
2.0 Per Quarter and 2.0 UC Cumulative |
3.0 Per Quarter and 3.0 UC Cumulative |
3.0 Per Quarter and 3.0 UC Cumulative |
MAXIMUM NUMBER OF TERMS |
18 (Part-Time Terms Count as .5 Terms) |
**9 (Part-Time Terms Count as .5 Terms) |
**21 (Part-Time Terms Count as .5 Terms) |
*Including limited status, second Bachelor's degrees, and second graduate level degrees. The maximum number of terms includes terms both with and without financial aid. *If you do not meet SAP standards for GPA and/or unit requirements, you will be notified and allowed one year to comply. If you do not meet GPA and/or unit deficiency SAP standards for two consecutive years, you will lose your eligibility for financial aid. SAP will be monitored each year. *If you fail to meet all degree requirements within the allowed term limit, you will no longer be eligible to receive financial aid. **Total Masters and Ph.D. terms combined cannot exceed 21 terms. |
|||
GENERAL INFORMATION
- For SAP purposes, you are still considered enrolled for the quarter even if you withdraw after the beginning of classes. Therefore, the quarter from which you withdrew will be included in the maximum number of terms allowed.
- Repeated courses will count as units completed if you receive credit according to the University's academic policy outlined in the General Catalog.
- Remedial courses for which you receive University workload credit will count toward units completed for Satisfactory Academic Progress (SAP).
- Units taken at another college concurrently with enrollment at UC Davis are not considered toward the number of units required for SAP.
- Units for courses graded Incomplete will be counted for SAP when replaced by a passing grade, according to University Standards outlined in the General Catalog.
- You may attend Summer Sessions to correct unit or GPA deficiencies. Summer Session is considered the beginning of the academic year for undergraduates. The unit/grade corrections will count toward the following academic year (e.g.: Summer 2007 grades/units will count for the 2007-2008 Academic Year).
- Transfer units will be considered according to the academic and admission policies outlined in the General Catalog. The Admissions Office determines how many units will transfer. The Financial Aid Office calculates the equivalent total number of terms completed (whether or not you received financial aid during that time) and then determines the quarters remaining for completion of the educational objective within the maximum timeframe. See formula below.
Number of Units divided
by 15* equals Quarters Used Quarters Allowed minus Quarters Used equals
Quarters Remaining |
|---|
For example: If you transferred to UC Davis as an undergraduate with 60 units, you will have used four terms (60 divided by 15 equals 4); 14 quarters remain for completion of your educational objective at UC Davis. *This number applies to undergraduates only.
SAP APPEAL PROCESS
- If you have extenuating circumstances, you may file a written appeal with the Financial Aid Office. Your appeal must provide full disclosure of your extenuating circumstances and include supporting documents. Unit/GPA appeals must address each quarter you were academically deficient.
- Unit/GPA: Appeal must be received on or before the deadline for each quarter as published online at financialaid.ucdavis.edu
- Term Limits: Appeal before the last day of the quarter for which you are requesting aid.
- Circumstances which warrant review include: illness, medical problems, or family or personal problems.
- Document your circumstances with a statement from a qualified professional, such as: physician, clergy, or counseling psychologist.
- The Appeal Form is provided on this web page. Undergraduate SAP Appeals are reviewed by an Appeal Board (see schedule above). Graduate SAP appeals are reviewed by the Graduate Financial Aid Office. The Financial Aid Office will notify you of the appeal result.
Why are Financial Aid and Satisfactory Academic Progress Monitored?
- The Financial Aid Office is required by law to ensure that students receiving financial aid are making satisfactory academic progress. Federal regulations (CFR 668--Student Assistance General Provisions), Sections 668.32(f), 668.16(e), and 668.34, state that a student is eligible to receive title IV, HEA program assistance if the student maintains satisfactory progress in his or her course of study according to the institution's published standards of satisfactory progress.
When and How is Satisfactory Academic Progress (SAP) Monitored by the Financial Aid Office?
- SAP is monitored on an on-going basis and measured at the end of each quarter; notices are sent to students with one quarter left before they reach their maximum quarters of attendance allowed. After Spring Quarter grades are posted, we run a program to select students with deficient GPA or unit requirements. Students with deficiencies and/or whose aid is subject to suspension are notified at their permanent addresses.
- Students with GPA/Unit deficiencies for two consecutive years will have their financial aid suspended.
Questions and Answers About Satisfactory Academic Progress
Q: When is the deadline to file an SAP Appeal?
A: Unit/GPA: Appeal must be received on or before the deadline for each quarter as published online at financialaid.ucdavis.edu Term Limits: Appeal before the last day of the quarter for which you are requesting aid.
Q: Can I attend Summer Session to correct SAP Unit and/or GPA deficiencies?
A: Yes; however, because Summer Sessions are considered the beginning of the academic year for undergraduates, the unit/grade corrections will count toward the following academic year (e.g.: Summer 2007 grades/units will count for the 2007-2008 Academic Year).
Q: If I withdraw from school, does it affect my SAP status?
A: Yes, the quarter you withdraw will be counted in the maximum term limit. If you withdraw before the first day of instruction, it will not count toward the 39 unit requirement. If you withdraw after the first day of instruction and receive financial aid, it will count toward the 39 unit requirement.
Q: If my aid is suspended, how can I regain eligibility?
A: You must make Satisfactory Academic Progress for a full year before you can regain eligibility for financial aid.
Q: Should I apply for financial aid, even though I've lost eligibility due to SAP deficiencies.
A: Yes, you should apply for financial aid each year. When your financial aid eligibility is reinstated, we will require a Free Application for Federal Student Aid (FAFSA) to calculate your need.
Last Updated: July 16, 2007