Emergency, Short-Term and Assistant Loans

2014-15 Emergency, Short Term and Assistant loans no longer available

See Important Dates for availability of funds for Summer and Fall.

If you are experiencing a temporary shortage of funds, you may request an Emergency, Short-Term or Assistant loan. Requests are limited to costs related to educational expenses as found in the Cost of Attendance. The application is available Monday through Friday until 9:30 a.m. while each term is in session, excluding holidays. Loans are not available during quarter breaks. See Important Dates below for availability of funds. Please note that Emergency, Short-Term and Assistant loans are no longer available for 2014-15.

It is important that you read this disclosure regarding institutional loans prior to applying.

Review the following information before completing the application process.

Eligibility Criteria

  • You are a currently enrolled graduate or undergraduate student at UC Davis during the quarter funds are requested. *
  • You must be available to sign documents in person at the Financial Aid and Scholarships office.
  • You are not within 30 days of graduation, or the end of the academic year.
  • You do not owe a prior-year debt to the University.
  • You have not failed to pay, made late payments, or been referred to a collection agency on a prior short-term, assistant, or emergency loan.
  • You do not have any holds on your student account.
  • Tuition and Fees must be paid in full before applying.
  • You do not have any outstanding emergency, short-term or assistant loan in repayment.

* Health Systems or Veterinary Medicine students should apply at their respective schools. The Law school does not currently offer these loan resources.

Loan Types & Limits

Emergency Loan
  • Maximum amount is $500. Actual loan amount is subject to approval based on repayment source.
  • The loan must be paid back within 30 days.
  • Not available during summer terms for graduate students.
Short-Term Loan
  • Maximum amount is $1,500. Actual loan amount is subject to approval based on repayment source.
  • The loan must be paid back within 30 days. Graduate repayment schedules vary by exception, according to the source of repayment.
  • Not available during summer terms.
Graduate Assistant Loan 
  • Maximum amount is $1,500, but may not exceed one month’s salary.
  • Only Teaching Assistants, Graduate Student Researchers, Associate Instructors, and Post-Graduate Researchers are eligible.
  • Maximum repayment period is six months, the end of the academic year, or graduation, whichever comes first.
  • Not available during summer terms.

Students may apply for one Short-term or Assistant loan per quarter. Students that take out a Short-Term or Assistant loan may be eligible to apply for a second loan through the Emergency Loan program. A financial aid representative will contact the applicant to discuss the request and will require a signed written statement of appeal during the scheduled appointment.

Restrictions

  • Students are limited to one Emergency loan and one Short-Term or Assistant loan per quarter.
  • Students that currently have an amount owing on an Emergency, Short-Term or Assistant loan are not eligible for another loan of the same type.
  • Students that currently have an amount owing on their student account greater than $100 are not eligible for the loan.

Sources of Repayment

  • Financial Aid: All requirements are satisfied and aid is ready to disburse within 30 days of the loan date. No documentation necessary. 
  • Your Parents: You will be asked to provide a signed statement from your parents. Option is only available to dependent undergraduates.
  • Employment or Teaching Assistant Positions: A Job Verification Letter will be required. Please use either the on-campus or off-campus letter based on your employer.
  • VA Benefits: Provide a letter from the Veteran's Affairs Office verifying benefits.

Signature and I.D. Requirements

  • If your loan application is submitted by the 9:30 a.m. time limit, we will phone you by 2 p.m. that same day after your loan is reviewed. Be sure to include a valid phone number on the application where you can be contacted.
  • If the loan is approved, additional loan documentation will be required. An appointment time will be scheduled for you to complete a Promissory Note and Truth-In-Lending Statement.
  • Please bring your UC Davis Student ID and valid California ID or Driver's License to 1100 Dutton Hall during your scheduled appointment.

Refunds

  • Emergency Loans: You will receive a cash voucher from the Financial Aid and Scholarships office. Redeem the voucher at the Cashier's Office, 1200 Dutton Hall, from 10 a.m. to 4 p.m.
  • Short-Term and Assistant Loans: Your refund will be processed by Student Accounting within 2-3 business days. Their office is located at 2100 Dutton Hall, and they are open from 10 a.m. - 4 p.m. Monday - Friday. You can also reach them at (530) 752-3646.

Repayment Procedures

  • Read the promissory note for specific payment scheduled information and visit the Accounting & Financial Services website for instructions on how to make payments. Payments due on a weekend or holiday should be made on the last work day before the due date.
  • Payments can be made in person at: Cashier's Office, 1200 Dutton Hall, 10 a.m. - 4 p.m., Monday - Friday, or mailed to the Cashier's Office, UC Davis, PO Box 989062, West Sacramento, CA 95798-9062. Make checks payable to UC Regents and write your student ID # on the check.
  • Emergency loan repayments cannot be changed or rescheduled.
  • If you have difficulty making a Short-Term or Assistant loan payment by the scheduled date, contact Student Accounting, 2100 Dutton Hall, from 10 a.m. - 4 p.m. Monday - Friday at (530) 752-3646.
  • Keep the receipts for all loan payments. You may have to present them before obtaining another loan.

Important Dates

Emergency, Short-Term and Assistant loans are available to students on the following dates each quarter:

Term Undegraduate Students Graduate Students
Summer Session 1 2015
(Emergency loans only)
June 22 - July 1 Not available during summer
Summer Sessions 1 and 2 2015
(Emergency loans only)
June 22 - August 12 Not available during summer
Summer Session 2 2015
(emergency loans only)
August 3 - August 12 Not available during summer
Fall Quarter 2015 September 2 – November 4 August 26 – November 4
Winter Quarter 2016 December 7 – February 12
(Not available during winter break, December 12 –January 3)
December 7 – February 12
(Not available during winter break, December 12 –January 3)
Spring Quarter 2016 February 29 – May 2 February 29 – May 2

Application

This step-by-step application will guide you through the process of submitting your application. Before you begin, please take a moment to read the important information above as well as the Terms and Conditions. Once submitted,your application will be reviewed by a specialist who will determine your eligibility. Access the application using the link below: