Review the work-study website for rights and responsibilities regarding participation as a work-study employee.
Once notified of work-study eligibility, download the Work-Study Eligibility Certificate from MyAwards.
Apply for positions via Handshake. Upload the Work-Study Eligibility Certificate in Handshake to send to employers to show you’re eligible for work-study.
Provide the Work-Study Eligibility Certificate to the employer during the interview.
Complete any pending requirements as soon as possible, especially if a notification is sent from the Work-Study Manager.
When approval notification is received, acknowledge your rights and responsibilities to complete the form.
Inform the Work-Study Manager and your employer if you leave UC Davis, graduate, withdraw, or are dismissed from school.
Inform Work-Study Manager of any changes that may affect your aid, such as additional resources and/or outside scholarships.
Do not work during scheduled class times; any exceptions (e.g., class is canceled) must be documented by your supervisor.
Review approval notification when it is received (supervisor only).
Ensure that students do not work during scheduled class times. Any exceptions (e.g., class is canceled) must be documented (supervisor only).
Once the request has been approved, acknowledge rights and responsibilities to complete the request and download the Work-Study Service Channel Form.
Include the Work-Study Service Channel Form in the ticket submitted to hire the student in UCPath (if another person is responsible for this task, forward the form to them. Please DO NOT include the Work-Study Eligibility Certificate in the Service Channel ticket.)
Ensure Service Channel enters Work-Study Position Pool ID (PPID) on the student’s Position in UCPath by checking the Cognos 208 Work-Study Award Balance Report.
Ensure the supervisor and student read and understand their rights and responsibilities.
Review payroll ledger monthly to ensure that work-study funds are appropriately expended and split, and ensure that any necessary corrections are made within 30 days.
