• Online: Through MyAwards
• In Person: Please bring your Student ID or other government-issued photo ID along with your Student ID number
• UC Davis Email: Please be sure to include your Student ID number and Date of Birth
• Contact An Expert: If using CAS authentication, no additional information will be requested
• Phone: 
  • Student: You will be asked to verify your full name, Student ID number, and a security question.
  • Authorized Third Party: You will be asked to verify the Student ID number, your full name, your relationship to the student, and your passphrase. For any questions regarding your passphrase, please consult with the student.

Log into MyForms and select the "Third-Party Authorization Form", including the third party's:

• Full name (first and last)
• Relationship to the student
• Access code, or passphrase, created by the student (at least 6 characters)

Processing Time: Instantly.

Pursuant to the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, the University cannot disclose personally identifiable information contained in the student's education records without the student's written consent, except to the extent that FERPA authorizes disclosure without consent. For more information regarding federal laws and UC Davis Institutional privacy policies, please consult with the Office of the University Registrar.

• General financial aid information regarding:
  • Consumer information
  • Timelines and processes
  • Financial aid options
• Non-financial aid application data including the status of pending, incomplete, or completed:
  • Financial aid requirements
  • Financial aid appeals
  • Loan documents and processing
• If the authorized third party is the parent of a dependent student, additional financial aid application data from the Free Application for Federal Student Aid (FAFSA) or California Dream Act Application (CADAA) may be released as it relates to the application, awarding, and administration of financial aid.

While staff can discuss scenarios as related to student financial aid based on information specified by the authorized third party, staff will not release student-specific data directly to a third party. However, please note if the person contacting the office is clearly identified as the parent of a dependent student as authorized by the student, staff may be able to discuss additional financial aid application information as it relates to the administration and awarding of financial aid.

In addition, regardless of the situation, staff will not release:

• Grades
• Social Security numbers
• Grade Point Average (GPA)
• Driver's license number or California identification card number
• Account number, credit or debit card number, in combination with any required security code, access code, or password that would permit access to an individual's financial account
• Medical information
• Health insurance information

If speaking with the verified student directly, staff can release information pertaining to their financial aid record as it relates to the application, award, or administration of financial aid. However, to mitigate the risk of a security breach, the information provided is restricted to a need-to-know basis. 

What can be discussed over the phone with a verified student:

• Where the caller can find the requested information and how they can access it, such as MyAwards letters, FAFSA Submission Summary, MyBill, and IRS.
• Confirmation of FAFSA or CADAA data already provided by the caller.
• The status of non-FAFSA or non-CADAA data. Examples include, but are not limited to:
  • The status of a financial aid requirement (e.g., "Have you received my SAP appeal?")
• Specific financial aid figures and data. Examples include, but are not limited to:
  • Student Aid Index (SAI)
  • Award amounts
  • Values listed on the financial aid application (e.g., AGI, taxes paid)
  • Refund amounts
• General information regarding the financial aid process (e.g., processing times, the status of a document in review).

If speaking with an authorized third party, Financial Aid and Scholarships staff can release information pertaining to the student's financial aid record as it relates to the application, award, or administration of financial aid. However, to mitigate the risk of a security breach, the information provided is restricted to a need-to-know basis. 

What can be discussed over the phone with an authorized third party:

• Where the caller can find the requested information and how they can access it, such as MyAwards letters, FAFSA Submission Summary, MyBill, and IRS.
• Confirm FAFSA or CADAA data already provided by the caller.
• The status of non-FAFSA or non-CADAA data. Examples include, but are not limited to:
  • The status of a financial aid requirement (e.g., "Have you received my SAP appeal?")
• General information regarding the financial aid process (e.g., processing times, status of a document in review).

What cannot be discussed over the phone with an authorized third party:

• Specific financial aid figures and data. Examples include, but are not limited to:
  • Student Aid Index (SAI)
  • Award amounts
  • Values listed on the financial aid application (e.g., AGI, taxes paid)
  • Refund amounts

In addition to the third party's name and passphrase, they will also need to provide the student's ID number and Date of Birth.

Yes, students can log in to MyAwards and cancel the authorization at any time.

To ensure compliance with federal, state, and institutional regulations, provide quality customer service, and reduce the risk of a data breach, for specific information including financial aid application data and award amounts, students should contact Financial Aid and Scholarships directly, either in person or via their UC Davis email. If a third party, including immediate family members, has questions regarding a student's financial aid data, we recommend reaching out to their student. However, we may release information to a verified dependent student's parent with third-party authorization as it relates to the application, awarding, and administration of financial aid.