• You are a currently enrolled graduate or undergraduate student at UC Davis during the quarter funds are requested. 
• You owe an account balance of $300 or less.
  • The exception is the Fall Quarter Graduate Transition Loan 
• You are available to submit signatures on DocuSign within five (5) calendar days.
• You are not within 30 days of graduation, or the end of the academic year.
• You do not owe a prior-year debt to the University.
• You have not failed to pay, made late payments, or been referred to a collection agency on a prior Emergency, Short-Term, or Assistant loan.

• You do not have any financial aid holds on your student account. Holds include but are not limited to:

  • Satisfactory Academic Progress (SAP)
  • Transfer Monitoring
• You do not have any outstanding Emergency, Short-Term, or Assistant loan in repayment.

* Health Systems or Veterinary Medicine students should apply to their respective schools. The Law school does not currently offer these loan resources.

Emergency, Short-Term, and Assistant loan applications are available to students on the following dates each quarter:

See our Undergraduate Calendar for final deadlines to apply for Emergency and Short-Term Loans for the perspective quarter. For graduate students, please see each program for important dates.

Emergency Loan 

• Maximum amount is $500. Actual loan amount is subject to approval based on repayment source.
• The loan must be paid back within 30 days.
• Available to graduate and undergraduate students.
• Not available during summer terms for graduate students.
• After receiving an approval confirmation email from Financial Aid and Scholarships, proceed to Campus Cashiering to redeem the funds. Must present valid UC, State, or Federal ID to redeem funds.

Short-Term Loan

• Maximum amount is $1,500. Actual loan amount is subject to approval based on repayment source.
• The loan must be paid back within 30 days.
• Available to graduate and undergraduate students.
• Not available during summer terms.

Fall Quarter Graduate Transition Loan (closed until Fall 2025)

This loan is intended to provide graduate students access to funds in advance, on or before October 1.

• Maximum amount is $1,900 and may not exceed one month’s salary
• Minimum amount is $500
• Not available during summer terms
• Open to first-year and continuing graduate students
• Must provide verification of employment to establish eligibility. Employment may include: 
  • Teaching Assistants
  • Associate Instructors
• Repayment period: three (3) months (November-January)
  • If not paid by the beginning of the winter quarter, students may be placed on enrollment hold 
• Repayment method: Enrolled in auto-pay from payroll with three equal payments on November 1, December 1, and January 1

Graduate Assistant Loan 

• Maximum amount is $1,500 but may not exceed one month’s salary.
• Available to graduate student employees during fall, winter, and spring terms.
• Must provide verification of employment to establish eligibility. Most common graduate employment positions include:
  • Teaching Assistants
  • Graduate Student Researchers
  • Associate Instructors
• Repayment period: three (3) months, the end of the academic year, or graduation, whichever comes first.
• Not available during summer terms.

• Financial Aid: The accepted award amount in MyAwards must cover the current outstanding balance on the student's account as well as the amount of the Short-Term or Assistant loan.
• Your Parents: You will be asked to provide a signed statement from your parents. This option is only available to dependent undergraduates.
• On or Off-Campus Employment: A Job Verification Letter will be required. Please use either the on-campus or off-campus letter based on your employer.
• Graduate Employment Positions: An on-campus Job Verification Letter or employment offer letter will be required.
• VA Benefits: Provide a letter from the Veteran's Affairs Office verifying benefits.

• You will receive an email notification with instructions and DocuSign disclosures.  Signatures must be provided within five (5) calendar days.
• If the loan is approved, a new email notification will be sent to confirm the availability of funds.
• For Emergency Loan borrowers, please bring your UC Davis Student ID or valid State ID, Driver's License, or U.S. Passport to the Campus Cashiering at 1200 Dutton Hall.
• You will receive an email notification from Financial Aid and Scholarships if the loan is denied.
• Short-Term, Graduate Transition, and Assistant Loan borrowers will receive an email from Student Accounting when refunds are processed. Borrowers who have not enrolled in Direct Deposit will contact Student Accounting.

• Emergency Loans: After receiving an approval confirmation email from Financial Aid and Scholarships, proceed to Campus Cashiering to redeem the funds. Must present valid UC, State, or Federal ID to redeem funds.
• Short-Term, Graduate Transition, and Assistant Loans: Your refund will be processed by Student Accounting within 2-3 business days if enrolled in Direct Deposit.
• Additional Processing Times: Additional processing time will be required if a paper check must be processed for students that have not enrolled in direct deposit. Student Accounting can be reached at (530) 752-3646.

• Read the promissory note for specific payment information. You may also visit Campus Cashiering for instructions on how to make payments on MyBill or in person. Payments due on a weekend or holiday should be made on the last workday before the due date.
• Payments can also be mailed to the Campus Cashiering, UC Davis, PO Box 989062, West Sacramento, CA 95798-9062. Make checks payable to UC Regents and write your student ID # on the check.
• Emergency loan repayments cannot be changed or rescheduled.
• If you have difficulty making a Short-Term or Assistant Loan payment by the scheduled date, contact Student Accounting at (530) 752-3646.
• Keep the receipts for all loan payments. You may have to present them before obtaining another loan.